Data Protection

    Our comprehensive approach to protecting your personal data and privacy

    Data Protection

    Our Commitment to Data Protection

    At Aivisify, we take data protection seriously and are committed to safeguarding the personal information of our clients, partners, and website visitors. This page outlines our comprehensive approach to data protection and the measures we implement to ensure the highest standards of security and privacy.

    Data Protection Principles

    1. Data Minimization

    We collect only the data that is necessary for the specific purpose it was intended for. We avoid collecting excessive or irrelevant personal information.

    2. Purpose Limitation

    Personal data is collected for specified, explicit, and legitimate purposes only. We do not process data for purposes incompatible with the original collection purpose.

    3. Accuracy

    We ensure that personal data is accurate, complete, and kept up to date. We take reasonable steps to correct or delete inaccurate data.

    4. Storage Limitation

    Personal data is kept only for as long as necessary to fulfill the purposes for which it was collected, or as required by law.

    5. Security

    We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.

    6. Transparency

    We are open and transparent about our data processing activities and provide clear information about how we handle personal data.

    Technical Security Measures

    Infrastructure Security

    • Encrypted Data Transmission: All data transmissions are secured using industry-standard SSL/TLS encryption
    • Secure Data Centers: Our servers are hosted in certified data centers with 24/7 monitoring and physical security
    • Access Controls: Multi-factor authentication and role-based access controls limit data access to authorized personnel only
    • Regular Security Audits: We conduct regular security assessments and penetration testing

    Data Processing Security

    • Anonymization and Pseudonymization: Where possible, we use techniques to reduce the risk of data identification
    • Automated Data Deletion: Systems automatically delete data when retention periods expire
    • Backup Security: All backups are encrypted and stored in secure, geographically distributed locations
    • Incident Response: We have established procedures for detecting, responding to, and reporting security incidents

    Organizational Measures

    Staff Training

    • Regular data protection training for all employees
    • Specific training for employees handling personal data
    • Ongoing awareness programs about data protection best practices

    Privacy by Design

    • Data protection considerations are integrated into all new products and services from the design phase
    • Regular privacy impact assessments for new processing activities
    • Default privacy-friendly settings in all systems

    Documentation and Compliance

    • Comprehensive documentation of all data processing activities
    • Regular compliance audits and assessments
    • Continuous monitoring of data protection regulations and updates

    International Data Transfers

    When transferring personal data outside the European Economic Area (EEA), we ensure adequate protection through:

    • Standard Contractual Clauses: Using EU Commission-approved standard contractual clauses
    • Adequacy Decisions: Transferring data only to countries with adequacy decisions from the EU Commission
    • Binding Corporate Rules: Implementing binding corporate rules for intra-group transfers
    • Certification Schemes: Using recognized certification schemes and codes of conduct

    Data Subject Rights

    We fully support and facilitate the exercise of data subject rights under GDPR and other applicable laws:

    • Right of Access: Individuals can request information about their personal data
    • Right to Rectification: Correction of inaccurate or incomplete data
    • Right to Erasure: Deletion of personal data under certain circumstances
    • Right to Restrict Processing: Limitation of data processing activities
    • Right to Data Portability: Transfer of data in a structured, machine-readable format
    • Right to Object: Objection to certain types of data processing

    Continuous Improvement

    Our data protection program is subject to continuous review and improvement:

    • Regular assessment of data protection policies and procedures
    • Integration of new technologies and best practices
    • Feedback incorporation from audits and assessments
    • Adaptation to evolving legal requirements and industry standards